GDPR Policy

Morgana's Dance Academy
Website: https://www.morganasdanceacademy.co.uk
Effective Date: 18/5/2025

1. Who We Are

Morganas Dance Academy ("we", "us", "our") is committed to protecting your personal data in line with the UK GDPR.

If you have questions, please contact:
📧 morganasdanceacademy@outlook.com

2. What Personal Data We Collect

We may collect the following data:

Child’s name and age
Parent/guardian contact details (name, phone number, email)
Emergency contact information (two adults)
Medical/allergy details
Photo/video consent preferences
Class attendance and payment records
Website usage data (cookies, analytics)

3. Why We Collect Your Data (Legal Basis)

We only use your data where we have a lawful reason. These are:

Contractual: to deliver services like dance classes and event bookings
Legal Obligation: safeguarding and health & safety requirements
Consent: for photos/videos and email marketing
Legitimate Interests: running our business responsibly and safely

4. Who We Share Your Data With

We do not sell your data. We may share relevant data with:

Emergency services (if required)
Ofsted or safeguarding authorities (if required)
GDPR-compliant service providers (e.g., booking software or email platforms)

All third parties are bound by strict confidentiality and data protection agreements.

5. How We Store and Protect Your Data

Data is stored on secure systems with access limited to authorized staff
Paper records are stored in locked cabinets in a locked office
Digital records are password-protected and encrypted where applicable
We retain records for up to 6 years (for legal and safeguarding purposes) unless asked to delete them sooner (when permitted)

6. Your Rights Under GDPR

You have the right to:

Request access to your data
Ask for incorrect data to be corrected
Request deletion of your data (unless required for safeguarding/legal reasons)
Withdraw consent at any time
Object to processing
File a complaint with the Information Commissioner's Office (ICO)

7. Cookies and Website Data

We use cookies to:

Understand how our website is used
Improve your browsing experience

You can disable cookies in your browser settings at any time.

8. Photo/Video Consent

We will only use images or video of children in our promotional materials or on social media if you have given explicit consent. Consent can be withdrawn at any time by contacting us.

9. Changes to This Notice

We may update this notice from time to time. The latest version will always be available on our website.